Sunshine Coast Baseball Association Inc

Mudjimba League

Minutes of General Meeting

Tuesday

Waterfront Hotel

| Previous Meeting Minutes | Distributed to committee members prior to July committee meeting | Moved as accurate and correct – Laura Woodrow Seconded – Tracey Bugenhagen Carried | | --- | --- | --- |

| Treasurer's Report | Financials Incoming - $4,280.11 Outgoing - $11, 464.52 Balance - $50,230,45 | Accounts presented and moved as accurate – Marcin Neipostyn Seconded – Laura Woodrow Carried. | | --- | --- | --- | | Secretaries report | General Enquiries which have been redirected to relevant people. Request to North Shore for access to fields from 8th July for Thursday T-Ball. | Access approved. | | President’s Report | Discussions with BQ regarding Junior programs. Requests to North Shore Multi sports for more access - availability now Wednesday and Thursday. Discussions with BQ regarding transferring of registrations for players who have moved. | | | Blue Cards | Check and record prior to season commencing. All executives and volunteers to obtain Blue Cards. Junior and Senior Teams please ensure at least one team member has a blue card. BQ has released a new Blue Card policy which has been forwarded and included in Notion program. | Copy of Blue Card to be scanned to Leigh (Secretary) to be kept on file and in Blue Card Portal. | | Business Arising from the previous Meeting. | | | | Budget | Marcin provided an update of budget meeting and from feedback and discussions, an updated budget will be presented next committee meeting. | Budget to be presented for approval - August 6th, 2024 | | Come and Try day | 31st August, 2024.7.14 Batting cage booked - need to organise transportation from Brisbane to Sunshine Coast. Dane has completed the stickers for the signs ready to be dispatched on July 16th and Strategic meeting. Ensure all details are included on registration forms eg. First aid qualified, volunteer throughout the season, etc. Roster for the day needs to be organised and distributed to Committee members and other volunteers. | Thanks to Dane Gaspar. Laura W to oversee registration form. Refer to past years organisation program. | | T ball commences | Thursday 8th July 4pm. Field access approved. | Registrations are open for T Ball. | | Junior Report | Notes from Junior Sub-Committee meeting. Discussions around : Budget Volunteer levy structure - clarification, Come and Try Day spreadsheet Registrations on Come and Try day approx 60% Registration fees need to be finalised for August Meeting so everything is ready for Come and Try day. | Michael presented and discussed all items. Agreement was had on all items. | | Senior Report | NSCPL by-law changes for 24/25 season. Change of name from GM’s to EO’s to have consistency across the sport. NSCPL no-volunteer fee for 24/25 season Not a volunteer fee that everyone pays but more a choice to be offered - either volunteer OR pay a fee. Volunteering would not include working in Canteen, scoring or first aid unless you want to help in these areas. Important for Teams to see this as something to help their association.

• If you chose to volunteer and then do nothing to assist a penalty would be imposed - Loose a point from the ladder or pay $100. Registration forms will have volunteer levy explained and player ticks their choice. Notion ready to be transported across definitely by next meeting. EO’s and coaches - workshop to be provided on how to record and upload information to Notion. | Ryan presented and explained all items listed. Agreement was had on all items. | | Fund-raising updates | How do we thank people for ‘large donations?’ Received monetary donation of $250 for upcoming BBQ’s. | Nothing formalised in past years more a verbal ‘thank you’ has been given*.** A face book post will be compiled and posted. For larger donations a one off email to be sent. | | Reimbursement | Reimbursement for - Officeworks laminating $48 (Amber) Scorers from Masters weekend. North Shore invoices Michael $217- invoice & receipt presented | | | New Business | | | | Complaint received | Complaint received from Chris Preston and a copy of this complaint was given to each committee member. A discussion was held in relation to the incident that occurred and it was agreed that Bret Buckland be asked for his account of what happened and allow him the opportunity to explain what happened. Also email Nick Whylie as he was also present. | Secretary to email Bret Buckland and Nick Whylie for their account of what had occurred. | | Fundraising | BBQ at Wises Rd. Good support. Raised over $900 + Donations less expenses. Impressive result. Next BBQ August 10th | | | Junior Committee | Problems occurring with Fair Play vouchers and registrations. Laura has looked into this and had discussions with BQ. They are looking at ways around problems. | | | Lighting | Lights on fields 3 & 4 not working. Need to be replaced if globes are to expensive. Perhaps a reduction in lighting costs from NorthShore as we are not getting full use of what we are paying for. | This will be passed onto North Shore committee. | | Junior requests | Central location for relevant emails so that anyone can view similar to Jill Jerome ‘State Titles’ person or Bree Clark ‘Riptides’ person. | Considering and passed over to next meeting. | | Senior requests | Ryan presented Notion and all the different information that can be found. Sign up for Newsletters He will be providing a workshop on how to Navigate your way around Notion. It will be recorded for those unable to make it on the night. Tuesday 13th August at 7pm Changes to By-Laws - 6 amendments to existing by-laws. (wording) Ryan will present a Hitting Clinic towards the end of the season. | | | Uniforms | Womens Soft Pitch Jerseys - 3 ideas were presented- Colours of SCBA 9orange, blue and white)

• Colours chosen by Geoff
• Colours the same as Clubs already in league ( e.g. Dolphins, Sharks, Stingrays and Muddies ) Order Men’s style Women to look at a specialised hat design Dealing with China which does take longer due to language problems, designs missing and length of shipping time. | Sammi to collect examples of designs and present to next meeting. | | Working Bee | August 3rd with a second weekend planned for 14th September. | Amber to advertise on FB. | | Season training | Rookies and T-ball on Thursday afternoons. LL, Intermediate and Seniors on Wednesday afternoon evening. | | | NSMS advised | There is to be NO batting practice to occur when other user groups are in attendance on other fields during July or August as we are not the main User group. | Michael suggested batting and Intermediates to train on Diamond No. 3 in corner next to soccer field. | | Umpire Refresher Training | Brian indicated there would be 1 Umpire requiring Refresher training this season. More details - costs etc next meeting. | Update next meeting. | | Next Meeting | Tuesday 3rd September, 2024 - Waterfront Hotel, Diddlibah. | |

Meeting Closed: 8.45pm.

Minutes recorded by Secretary.